Leave Rule

Transfer Rules

Gratuity -  Rules

General Rules of Service

Establishment Rules (Hindi & English)

Study Material

Q & Answer 

(YouTube)

 Rly Employee Information (YouTube)

Short title and extent of application.(Rule 901 of IREC) --  The rules in this chapter may be called the State Railway Provident Fund Rules. This will apply to all railway servants both pensionable and non-pensionable, provided no government contribution and special contribution will be credited to the account of  the subscriber who are pensionable, but shall not apply to

(i)  employees taken over from the ex-Company Railways who have not opted for  both C.P.C. Leave Rules and C.P.C. scales of pay.  

(ii) non-pensionable employees taken over from the ex-State Railways who opted to be governed by the ex-State Railways scales of pay applicable to them and on promotion also elected to retain ex-States Railways scales of pay, and

(iii) pensionable railway servants of ex-States Railways with more than three years service at the time of taking over .  

(iv) Railway servants entering into service on or after Ist January,2004. 

(Ministry of Railway’s letter No. F(E)III/2003/PFI/3 dated 31.12.03)

Definitions.(Rule 902 of IREC) -- In these rules, unless, there is anything repugnant in the subject or context-

(1) “Accounts Officer” means the Financial Adviser and Chief Accounts Officers of a railway or such other officer as may be appointed in this behalf by the Railway Board.  

(2) "Children" means legitimate children and step-children. It shall also include adopted children.

(a)  for the purpose of payment of Provident Fund excluding special contribution, only if the Accounts Officer is satisfied after obtaining such legal advice as he may consider  necessary that under the personal law of the subscriber, adoption is legally  recognised as conferring the status of a natural child; and 

(b) for the purpose of payment of special contribution to the provident fund, at the discretion of the General Manager, according to the circumstances of each case irrespective of whether the adoption was valid under the personal law of the subscriber having regard to his religion or not.

(3) "Controlling Officer" means in relation to the classes of subscribers specified in the first column of the table below, the officer or authority specified in the corresponding entry in the second column thereof.  

 Railway Ministry's decision.- The powers exercised by the Secretary, Railway Board, as "Controlling Officer" may also be exercised by the Joint Secretary, Railway Board, in respect or officers not above the rank of Section officers Officers and by the Deputy Secretary, Railway Board, in respect of Group C and Group D staff of the Railway Board's office, provided the Controlling Officer and/or General Managers are empowered to redelegate such powers to lower authorities or, such powers can be exercised by authorities lower than the controlling officers under the relevant rules.

(Railway Ministry's letters No. E55 AD 6/4, dated the l5th May, 1956 & 19th April, 1951 and letter No. F(E) III/74PW/1 dated 10-6-74).  

(4) "Dependent" means any of the following relatives of a deceased subscriber namely, a wife, husband, parent, child, minor brother, unmarried sister and deceased son's widow and child, and where no parent of the subscriber is alive, a paternal grand parent.  

(5) "Emoluments" means pay as defined in Rule .103(35) in chapter I of this volume and includes any remuneration of the nature of pay received in respect of foreign service, and dearness  pay:  

Provided that— 

(i)  The monthly emoluments of a Group ‘C’ and Group ‘D’ railway servant entitle to running allowances shall include a fixed components representing the pay element in the running allowance, as notified by the Government through administrative instructions from time to time. 

(ii) the emoluments of a railway servant who is on deputation out of India shall be deemed to be the emoluments he would have drawn had he remained on duty in India; and

(iii) in the case of a person re-employed under reemployment terms, emoluments shall mean only the emoluments as admissible as a re-employed person. If in any case pension is held in abeyance, the gross pension (including portion of pension commuted) and /or pensionary equivalent of other retirement benefits held in abeyance shall be excluded from these emoluments.  

.Railway Ministry’s order.- The term "actual amount of running allowances" represents running allowance subject to the usual limit of seventy-five percent of pay, of running staff employed in relief of permanent station staff and running staff attached to the Indian Territorial Army (Railways).  

 (6) "Family" means :-  

(a) in the case of male subscriber, the wife or wives, parents, children, minor brothers, unmarried sisters, deceased son's widow and children and where no parents of the subscriber are alive, a paternal grand parents :  

Provided that if a subscriber proves that his wife has been judicially separated from him or has ceased, under the customary law of the community to which she belongs, to be entitled to maintenance, she shall thenceforth be deemed to be no longer a member of the subscriber's family in matters to which these rules relate unless the subscriber subsequently indicates, by express notification in writing to the Accounts Officer that she shall continue to be so regarded;  

(b) In the case of a female subscriber, the husband, parents, children, minor brothers, unmarried sisters, deceased son's widow and children and where no parents of the subscriber are alive, a paternal grand parents.

Provided that if a subscriber, by notification in writing to the Accounts Officer, expresses her desire to exclude her husband from the family, the husband. shall henceforth be deemed to be no longer a member of the subscriber's family in matters to which these rules relate, unless the subscriber subsequently cancels formally in writing her notification excluding him;

Provided further that in either case if the child of a subscriber has been adopted by another person and if, under the personal law of the adopter, adoption is legally recognised as conferring the status of a natural child, such a child shall be considered as excluded from the family of the subscriber.  

(7) "Fund" means the State Railway Provident Fund. 

(8) "Pay" for the purpose of Special contribution to Provident Fund admissible to Railway servants under rule 915 means pay as defined in rule 103(35) which the railway servant was receiving immediately before quitting service. The benefit of higher officiating pay will, however, be given only if such pay was drawn continuously for a period of not less than 22 days. In the case of running staff, the pay for Special Contribution to Provident Fund will include the monthly average of the running allowance drawn during 365 days of running duty immediately preceding quitting service limited to 55% of the pay as determined above. In the case of running staff the pay for special contribution to Provident Fund will include a fixed component representing the pay element in the running allowance, as notified by the Government through administrative instructions from time-to-time.  

Note 1.- If a Railway servant, immediately before his retirement or death etc. has been absent from duty on leave, the pay for the purpose of Special Contribution to Provident  Fund should be taken as that it would have been had he not been absent from duty;  

Provided that the benefit of higher officiating or temporary pay is given only if it is certified that he would have continued to hold the higher officiating or temporary appointment but for his proceeding on leave . 

Note 2. -The officiating pay drawn by Railway servant while on deputation to other departments of the Central Government or to a State should be taken into account for determining  pay under the above para.   

Note 3.-The pay drawn by the Government servant while on foreign service or deputation to non-Government  bodies will not count for Special Contribution to Provident Fund.  In such a case the pay Which the Government servant would have drawn under the Government, had he not been sent on foreign service/deputation will also be taken into account.  

Note 4.-In the case of persons governed by the prescribed scales of pay the  “dearness pay" shall mean pay under Rule 103(35)  

(Railway Ministry's letter No. F(E)III 68PF-1/21 dt. 12-9-69)  

Railway Ministry's decision- (i) The intention of the term "running duty" in this rule is to exclude only such periods during which the railway servant is taken off from the running post to officiate in a stationary post and draws the pay of the stationary post without any running allowances; (ii) in cases where a railway servant has been  officiating  in a stationary post for the entire period of three hundred and sixty-five days or more, the period of three hundred and sixty-five days immediately preceding the date of the stationary appointment should be taken.  

(Railway Ministry's letter No. F 41AL19(I), dt. 2-10-1941). 

(iii) In the case of members of the running staff, who on transfer from a stationary post to a running post, may not have completed three hundred and sixty-five days of running duty before quitting service, their average running allowance for purposes of this rule should be calculated on the basis of actual days of running duty in the manner indicated in (i) above.  

(iv) The term "monthly average of running allowance drawn during the three hundred and sixty-five days of running duty immediately preceding the date of quitting service" used in proviso (i) of the rule should be interpreted to mean I/l2th of the total running allowances drawn during the three hundred and sixty-five days or running duty immediately preceding the date of quitting service. 

 (Railway Ministry's case No, (FE)51/PF-8/3.)  

(9) "Running Allowance" is an allowal1ce ordinarily granted to running staff for the performance of duty directly connected with the charge of moving trains; and include "mileage allowance" or "allowance in lieu of mileage" but excludes special compensatory Allowance.  

(10) "Service" for the purpose of the special contribution admissible under rule 915 means continuous service during which a subscriber holds a lien or a suspended lien on a permanent post paid monthly from railway revenues but includes the period of- 

(i) officiating or temporary service or service as paid apprentice or as a probationer if followed without break by permanent service ;  

(ii) service in monthly paid works establishment;  

(iii) which the President may by a general or special order permit to be counted as service.  

(11) "Subscriber" means a person who is required or is permitted to subscribe to the fund under these rules ;  

(12) "Technical Department" means Civil Engineering, Electrical Engineering, Transportation (Power) and Mechanical Engineering and Signal and Tele-communication Department ;   

(13) "Year" means a financial year.  

Constitution and management of the fund.(Rule 903 of IREC) --The fund shall be maintained in rupees-  

Compulsory subscribers. (Rule 904 of IREC)-All Railway servants except-  

(i)   those who are re-employed after final retirement from Government service ; and 

(ii)  those whose services were pensionable even before 16th November, 1957, the date of introduction of Pension Scheme on the Railway;  

shall subscribe to the fund, in accordance with these rules either from the 1st of the month following that in which they complete one year's continuous service or from the date of confirmation, whichever is earlier. Provided that- 

(a)  probationers to Railway services, Group A and Group B shall subscribe from the date of appointment;  

(b)  a person, who is subscribing to a Provident Fund administered by another Department/Ministry of the Central Government or a State Government or a body corporate owned or controlled by Government or an autonomous organisation registered under the Societies Registration Act, 1860 on the date of his appointment under the administrative control of the Ministry of Railways (Railway Board) and in whose case the amount in his old Provident Fund is transferred to the State Railway Provident Fund under rule 942-A, shall subscribe to the Fund from the date of joining Railway service; and

(c)  in the case of a Railway servant not eligible to get Government contribution, no subscription shall be recovered on the arrears of emoluments admissible to him consequent on re-fixation of his pay etc, with retrospective effect and paid to  him after his retirement from service.

(d)  A temporary railway servant, who is borne on an establishment or factory to which the provisions of Employees Provident Funds and Family Pension Fund Act, 1952 (19 of 1952) would apply or would have applied but for the exemption granted under Section 17 of the said Act, shall subscribe to the State Railway Provident Fund if he has completed six months continuous service or has actually  worked for not less than 120 days during a period of six months or less in such  establishment or factory to which the said Act applies, under the same employee or partly in the other, or has been declared permanent whichever date is the earliest .  

(iii) those who enter service on or after Ist  January,2004. 

(Ministry of Railway’s letter No. F(E)III/2003/PFI/3 dated 31.12.03)

Explanation.-For the purpose of this rule "continuous service" shall have the same meaning assigned to it in the Employees' Provident Fund Scheme, 1952, and the period of work for 120 days shall be computed in the manner specified in the said scheme and shall be certified by the employer .  

(Railway Ministry's letter No. F (E) III 76-PF-I/7 dt. 28-12-76.)

(Rule 905 of IREC) (I) Optional Subscribers. -(i) A Railway servant who, after having served in a technical department as an apprentice on an agreement for fixed period, is confirmed in a permanent post may be permitted to subscribe to the fund with retrospective effect for any complete year or years of his apprenticeship;  

(ii) Special Class Apprentices on confirmation in the Transportation (Power) and Mechanical Engineering Department of the Superior Revenue Establishment of the Indian Railway may be permitted to subscribe to the Fund with retrospective effect from the date their engagement as Special Class Apprentices, and  

(iii) Re-employed personnel from the date of re-employment.

(2) Voluntary Subscribers.-Unless specifically stated otherwise, all compulsory subscribers may subscribe voluntary to the State Railway Provident Fund at any time during the financial year at rates fixed in whole rupees subject to the condition that the rates so fixed shall not exceed the emoluments excluding dearness pay after making necessary deductions due to Government. The amount of such subscription will be in addition to the normal subscription payable under rule 909 in the case of compulsory subscriber and may be --

(a) Reduced once at any time during the course of the year;  

(b) enhanced twice during the course of the year; or  

(c ) reduced and enhanced as aforesaid.

(Railway Ministry's letter No. F. (E) III 77-PF 1/19 dt. 28-11-77.)   

Exceptions.(Rule 906 of IREC)-Notwithstanding anything contained in rule, 904 or 905 the President may permit any railway servant or class of Railway servants to subscribe to the Fund subject to such conditions as he may think fit to impose.  

Subscribers accounts.(Rule 907 of IREC)-An account shall be opened in the name of each subscriber in which shall be credited-  

(i)   his subscriptions;  

(ii)  the contribution, if any, made under rules 912 and 914 ;  

(iii) the interest, as provided by rule 920 on the subscriptions and contributions ;  

(iv) incentive bonus as provided by rule 921 on the subscriptions (including voluntary subscriptions);  

(v)  the special contribution made under rule 915.  

Conditions and rates of subscription.(Rule 908 of IREC).-Every subscriber shall subscribe monthly to the fund when on duty, foreign service, deputation, temporary transfer from railway service to any other Government service or leave other than leave without pay.  

Amount of Subscription.(Rule 909 of IREC)-(l) The amount of subscription payable for any month shall be 8.1/3% i.e. one twelfth of the subscriber's emoluments for that month in the case of SRPF (Non-contributory) Staff and 10% i.e. one tenth of the subscriber's emoluments in the case of SRPF (contributory) Staff.  

Provided that :-   

(i)   in the case of a person on leave other than leave without pay, the subscription to the State Railway Provident Fund shall be one twelfth (if governed by SRPF/Non-Contributory Scheme) and one tenth (if governed by SRPF/Contributory Scheme) of the officiating/substantive pay (including overseas pay. special pay if it forms part of the scale of pay of the post, personal pay and dearness pay) admissible to the railway servant from time to time, in the post which he would   have held but for being on leave. In the case of running staff one-twelfth (if governed by SRPF/non-contributory scheme) and one-tenth (if governed by SRPF/ contributory scheme) of 55% of basic pay shall also be added to the subscription referred to above. No subscription shall be recovered during the leave without pay.  

Explanatory Note- In the light of revision of employee’s subscription/employer's share of contribution to the employee's Provident Fund from 8.1/3% to 10 %' the Government of India have also decided to enhance the employee's subscription/employer's share of contribution to the CPF from the existing 8.1/3 % to 10% w .e. f. 1-3-92. It is certified that none of the employees governed by these rules will be adversely affected with this amendment .  

(ii) in the case of a person under suspension, no subscription shall be recovered from the subsistence allowance but if he is subsequently reinstated he shall be allowed the option of paying in one lump sum or in instalments any sum not exceeding the maximum amount of arrear subscription payable for that period.

(2) The subscription shall be rounded off to the nearest rupee, fifty paise and above being counted as the next higher rupee and less than fifty paise being dropped.  

(3) A Railway servant who is subscribing to the State Railway Provident Fund (non- contributory) shall be, exempted from making any, subscription, to the fund during the last 3 months of the service. The discontinuance of the subscription would be compulsory and not optional. Recovery towards refund of advance taken from the Provident Fund also may not be made during this period. Further, no temporary advance shall be sanctioned during the last 3 months from the Provident Fund.   

(4) Railway servant governed by the State Rai1way provident Fund. (contributory scheme) shall not subscribe to the fund for the month in which he quits service unless before the commencement of the said month he communicates to the Head of Office in writing his option to subscribe for the said month.  

Realisation of subscriptions.(Rule 910 of IREC)—(1) When emoluments are drawn from a Government treasury in India or from an authorised office of disbursement outside India, recovery of subscription   on account of these emolument and of the principal and interest of advance shall be made from the emoluments themselves. 

(2) When emoluments are drawn from, any other source the subscriber shall forward his dues monthly to the Accounts Officer:   

Provided that in the case of a subscriber on deputation to a body corporate owned or controlled by Government, the subscription shall be recovered and forwarded to the Accounts Officer by such body. 

(3) If a subscriber fails to subscribe with effect from the date on which he is required to join the Fund or is in default in any month or months during the course of a year otherwise than as provided in rule 908, the total amount due to the fund on account of arrears of subscription shall with interest thereon at 'the rate 'provided .in rule 920, forthwith be paid by the subscriber to the Fund or in default be ordered by the Account Officer to be recovered by deduction from the emoluments of the subscriber by instalments or otherwise, as may be directed by the authority Competent to sanction an advance:   

Provided that the subscribers whose deposits in the Fund carry no interest shall not be required to pay any interest.  

Recovery of arrears of subscriptions.(Rule 911 of IREC)—If  a  railway servant is  admitted as a     subscriber to the fund with retrospective effect, the arrears of subscriptions due from him shall be recoverable either in a lump sum or in such installments as may be fixed by the controlling officer. 

Contribution by Government.(Rule 912 of IREC) ---(1) The provisions of rules 914 and 915 shall apply only to staff appointed before  16^th November, November, 1957, who have not opted for the Pension Scheme introduced on that date, no Government contribution is admissible in respect of voluntary subscriptions.

(2) The Government contribution together with interest thereon, already credited to the Provident Fund of a subscriber who opts for the Pension Scheme; introduced on the 16th November,1957 shall revert to the Government on his opting for that schemes. 

(3) At the end of each half-year, that is on the 3lst March and 30th September, a contribution  will be made from railway revenue to the account of each subscriber at the rate laid down in rule 914 .  

Provided that— 

(i)   if a subscriber quits the service otherwise than on resignation or dismissal or dies during a half year, contribution shall be credited to his account for the period between the close of the preceding half year and the date of the casualty;  

(ii)  if a subscriber quits the service on resignation or dismissal no contribution shall be credited to his account in respect of the subscription for the half year in which the casualty occurs, but the contribution in respect of any arrears of subscription paid during the half year which the subscriber has been permitted under any of these rules to pay and which relate to a previous complete half year or half years, shall be credited to his account; and  

(iii) unless otherwise ordered in any particular case by the President, no contribution shall be payable from railway revenues in respect of a period of foreign service, but that portion of the contribution received from the foreign employer, or the subscriber, as the case may be, which is equivalent to contributions creditable under rule 914 shall be credited to the subscriber's account on the date on which it is received, or the due date whichever is later.

Railway Ministry's decision - Retirement on grounds other than those of permanent physical or mental incapacity or attainment of age limit, excepting voluntary retirement with the concurrence of the administration shall be regarded as resignation for the purposes of this rule.

(Railway Ministry’s case No. E51/rt1/7/2Pt. A.)

(4) In the case of those temporary railway servants who subscribe after one year's Continuous service, the Government contribution to Provident Fund plus interest thereon shall, subject to that may be specifically provided otherwise by the competent authority be credited to the Provident Fund account only on confirmation with retrospective effect from the second year of service. In the case of workshop staff the date of confirmation shall mean the completion of three year's continuous service.  

Note.-Regarding temporary engineers, see State Railway Gratuity Rules.  

(5) In the case of re-employed persons, the Government contribution with interest will be credited only if the total period of re-employment exceeds one year. No protected rate of interest will be admissible in such cases.  

 Commercial employment by Railway officers after retirement  (Rule 913 of IREC)

l.(a) Every non-pensionable Railway officer shall, before he takes up commercial employment at any time before the expiry of two years from the date of his retirement, obtain the prior permission of the Ministry of Railways :  

Provided that no such prior permission is required in cases where such an officer was  permitted by the Ministry of Railways to take up a particular commercial employment during his leave preparatory to retirement.  

(b) If a non-pensionable Railway officer desires to take up commercial employment before the expiry of two years from the date of his retirement, he shall apply for permission in the prescribed form (enclosed Annexure 1) to the Secretary, Railway Board through .the General Manager of the Railway where he had served before retirement.  

(c), Railway Officer' means a subscriber to, or depositor; in the state Railway Provident Fund (Contributory) .constituted by the Ministry of Railways, who, immediately before his retirement is a member of a Railway Service Group ‘A’ but does not include an officer appointed under a contract of service for a specified term. --,  

2(a) 'Commercial employment' would mean employment in any capacity (including that of an agent) under any company, co-operative society, firm  individual engaged in trading, commercial, industrial, financial or professional business and includes also:  

(i)      a directorship of a company ; 

(ii)     the holding of any officer, whether elective or otherwise, such as that of president, chairman, manager, secretary, treasurer, by whatever name called in a co-operative society and  

(iii)     the setting up of practice, either independently or as partner of a firm, as adviser or  consultant in matters in respect of which the non-pensionable Railway officer;  

(a)     has no professional qualification, but the matters in respect of which such as  practice is to be set up or is carried on are related to his official knowledge  or experience,  

(b)     has professional qualifications, but the matters in respect of which such  practice is to be set up are such as are likely to give his clients an unfair  advantage by reason of the posts held by him under the Central Government, or   

(c)     has to undertake work involving liaison or contact with the offices or  officers of Central Government (including Railways) but does not include  employment in or under a corporation or company wholly or substantially owned or controlled by Government or employment in or under a body controlled or financed wholly or substantially by Government.  

(b) "Government contributions" means contributions made after the commencement of the Provident Funds (Amendment) Act, 1975. In this case it would be from 1-2-1977.  

3(a) No Railway officer shall have any right to the Government "contributions made to his credit in a contributory provident fund in any case where he takes up commercial employment at any time before the expiry of two years from the date of his retirement without the prior permission of the Central, Government (Ministry of Railways).  

(b) If any non-pensionable Railway officer takes up any commercial employment at any time before the expiry of two years from the date of his retirement without the prior permission of the Central Government (Ministry of Railways) or commits a breach of any condition subject to which permission to take up any commercial employment has been granted to him it shall be competent for the Central Government (Ministry of Railways ) to declare by order in writing and for reasons to be recorded therein that he shall not be entitled to such part of the Government 'contributions made in relation to such officer as may be specified in the order and if he has received payment thereof, to direct that he shall refund to the Central Government (Ministry of Railways) an amount equivalent to such part of the Government contributions ;" .  

Provided that no such order shall be made without giving the officer concerned an opportunity of showing cause against such declaration or direction:  

Provided further that in making any order under this Rule the Central Government (Ministry of Railways) shall have regard to the following factors, Viz.  

(i)  the financial circumstances of the officer concerned ;  

(ii) the nature of, and the emoluments from, the commercial employment taken up  by the officer concerned ;

(iii) the exceptional circumstances, if any, which would cause a hardship to the person concerned in case the permission is refused ;  

(iv) such other relevant factors as may be prescribed.  

Explanation.-For the purpose of this Rule, the "date of retirement" in relation to a non-pensionable Railway officer re-employed after retirement without any break either in the same or any other Group' A' post under the Central Government or any other equivalent post under a State Government shall mean the date on which such Railway Officer finally  ceases to be re-employed in Government service.   

 4. Any amount required to be refunded by an order under this Rule may, if it is not refunded within the prescribed period, be recovered as arrears of land revenue.  

5. The Central Govemment (Ministry of Railways) may, by order in writing, on an application made in the prescribed form by a non-pensionable Railway Officer, grant, subject to such conditions, if any, as it may deem necessary, permission, or refuse, for reasons to be recorded in the order, permission, to such officer to take up the commercial employment specified in the application.  

6. While granting or refusing permission to the non-pensionable Railway officer for taking up any commercial employment, the Central Government (Ministry of Railways) should also have regard to the following factors:-  

(a)  the nature of the employment proposed to be taken up and the antecedents of the employer;  

(b)  whether his duties in the employment which he proposes to  take up might be  such as to bring him into conflict with Government ;  

(c)  Whether the officer while in service had any such dealing with the employer under whom he proposes to seek employment as might afford reasonable basis for the suspicion that such officer had shown favours to such employer;

(d)  whether the proposed employment would involve liaison or contact with Cen-  tral Government Departments ;  

(e)  whether the duties under the proposed employment are likely to give his employer an unfair advantage by reason of the posts held by him under the Central Government ;  

(f)   the emoluments offered by the proposed employer;  

(g)  the exceptional circumstances, if any, which would cause a real hardship to the person concerned in case the permission is refused ; 

(h)  any other relevant factors which may be prescribed.  

7.  Where the Central Government (Ministry of Railways) grants the permission applied for subject to any conditions or refuses such permission, the applicant may, within thirty days of the receipt of the order of the Central Government (Ministry of Railways) to that effect, make a representation against any such condition or refusal and the Central Government (Ministry of Railways) make such orders thereon as it deems fit :  

Provided that no order other than an order cancelling such condition or granting such permission without any condition shall be made under this Rule without giving the person making the representation an opportunity to show cause against the order proposed to be made.  

8. Every order passed by the Central Government (Ministry of Railways) under this rule shall be communicated to the officer concerned.  

9. Period for refunding Government Contribution:-Any amounts required to be refunded by an order under this rule shall be refunded by the person concerned within a period of three months from the date of receipt of such order by him.

(Railway Board's letter No. E(G) 77 EM 1-5 dated 22-9-1977.)

FORM

(Rule 913)

Form of Application for Permission to accept Commercial Employment within a period of Two years after retirement 

1.   Name of the Officer (In block letters)  

2.   Date a of retirement 

3.  Particulars of the Ministry / Development / office in which the officer served during the last five years preceding retirement (with duration)

Name of Ministry/ Department /Office                 Post held                     Duration  From    To        

4.   Pay scale of the post and the pay drawn by the  officer at the time of retirement..  

5.  Government contribution to Contributory Provident Fund (if the amount has not been sanctioned so far, mention the estimated amount). 

6.         Details regarding commercial employment Proposed to be taken up:

   (a)      Name of the firm/ Company/ Cooperative Society, etc.   

   (b)     Whether the official had during his official career any dealings with the firm / Comp- any/ Cooperative Society, etc. or any other firm to which the firm is  subordinate or   any other firm which is subordinate to the firm in question. 

   (c )    Duration and nature of the official dealings With the firm.

  (d)      Name of job/ post offered. 

  (e)      Whether the post was advertised, if not, how Was the offer made. 

  (f)      Description of the duties of the job/ post 

  (g)      Does it involve liaison/contact work with Government department. 

  (h)     Remuneration offered for the post/ job. 

  (i)     Station/place of posting of the proposed Commercial employment. 

7. Any information which the applicant desires to  Furnish in support of his request. 

Station: 

Signature of the officer

Date: 

Rate of Government Contribution.(Rule 914 of IREC)--The contribution from Railway revenues under rule 912 subject to the limitations laid down therein shall, be equal to the subscriptions paid by the compulsory/optional subscriber under rule 909 or what would have been paid if the whole or any part of the subscriptions had not been utilised under rule 927 or the payment of the premium on a policy of life insurance during the half year or period;7 as the case may be:  

Provided that if it appears at any time to the President that the contributions made to the accounts of subscribers together with interest, thereon and in the case of subscribers joining railway service on or after the Ist  April, 1938, together with the specia1 contribution under rule 915, is generally in excess of the value of pension admissible to those subscribers if their service had been pensionable the President may direct that the contribution shall be reduced to such proportion of the subscriptions as he thinks fit. 

Special contribution to Provident Fund.-(Rule 915 of IREC)- (l) If a subscriber being a railway servant belonging to Group' A or Group B quits service on --  

(a)     completion of thirty years' service; or 

(b)     attainment  of the age of fifty years; or  

(c )    retirement on account of permanent incapacity due to bodily or mental infirmity; or 

(d)     abolition of appointment due to a reduction of establishment, if other suitable employment, cannot be found for the gazetted railway servant;  

Note.-A Group C Railway servant, who is officiating in a Group A or Group B post at the time of quitting service shall be regarded as a Group A or Group B railway servant for the purpose of this sub-rule.

or 

(2)  if subscribers being a Group C or  Group D railway servant, quits service on-  

(a)  completion of thirty years service ; or 

(b)  attainment of the age of fifty five years; or 

(c) retirement or resignation after fifteen years' service on grounds admitted by the  controlling officer as good and sufficient from the point of view of the administration; or   

(d)  discharge, as distinguished from dismissal after fifteen years service for  reasons other than misconduct;  or   

(e)  retirement due to permanent physical or mental incapacity, or abolition of appointment, if other suitable employment cannot be found for him ;  

the controlling officer, may order that in addition to the contribution credited under rules 912 and 914 subscriber’s provident fund account shall be credited with a special contribution calculated in the manner prescribed below:  

Provided, that special contribution shall not be credited to a subscriber's account if he is dismissed from service, and shall not be credited, save with the sanction of the President, if he is a Group A or Group B railway servant, and otherwise of the controlling officer, if he has been removed from service by reason of misconduct:   

Provided further that the retrenchment compensation, if any, payable under the Industrial Disputes Act, will be offset against special contribution otherwise payable under these rules.   

Railway Ministry's Decision-A railway servant who is physically or mentally incapacitated for the post which he occupies but is not incapacitated for performing other duties and who does not accept an alternative employment offered to him in terms of Rule (304) may be granted special contribution under this clause provided the controlling officer is satisfied that the alternative employment offered to him was not suitable.  

(Railway Ministry's letter No. E55RG6-19, dated 26-4-1957)  

(1)     Special contribution shall be calculated as follows :-- 

(a)     In the case of Railway servants retiring prior to 31st March 1985:-  

(i)   if the service does not falls short of 15 years, I/4 (one-fourth) of a month’s  pay for each completed 6 monthly period of service but not exceeding 16-1/2 months pay or Rs. 45,000 whichever is less; and 

(ii)  if service falls short of 15 years, 1/4th (one-fourth) of a month's pay for each completed 6 monthly period of service but not exceeding 6 months pay provided that in the case of Group 'C' and Group 'D' railway servants, the Controlling Officer may, on being satisfied that the circumstances are special,  increase special contribution to half month's pay for each completed 6 monthly  period of service subject to a maximum of 6 months pay.  

(b)  In the case of railway servants retiring on or after 31st March 1985;  

(i)   if service does not fall short of 15 years. 1/4th of a month's pay for each completed 6 monthly period of service but not exceeding 16-1/2 months pay, or Rs. 50,000/- whichever is less; and .  

(ii)  if service fall short of 15 years, 1/4th of a month's pay for each completed 6 monthly period of service but not exceeding 6 months pay provided that in the case of Group 'C' and Group 'D' railway servants, the Controlling Officer may, on being satisfied that the circumstances are special, increase the special contribution to half month's pay for each completed monthly  period of service subject to a maximum of 6 month's pay.   

(4) If a subscriber dies while in service, the controlling officer may, in addition to the contribution admissible under rules 912 and 914, direct a special contribution to be made to the subscriber's provident fund account in the manner prescribed above as if the subscriber had, on the date of his/her death quitted service on retirement on account of permanent incapacity provided that the special contribution so credited shall not be less than the following :-- 

 (5) The General Manager may delegate the powers under sub-rules (1), (2), (3) and (4) of this rule to a Head of a Department or a Divisional Railway Manager, as the case may be, or in respect of subscribers in Group C and Group D categories to a Divisional Officer (including a Senior Scale Officer in Group B who is in independent charge of a Division/ Sub-Division). 

The effect of reduced pay on special contribution. (Rule 916 of IREC)-- When a subscriber, who is retained in service on reduced pay and the reduction in pay is for reasons other than his own fault, or is re-appointed on reduced pay on the abolition of his post and the break in his service, if any, has been condoned, the special contribution admissible under rule 915 may be calculated in respect of each period of service at the rate of pay actually drawn at the end of respective periods if that is more favourable to him. For this purpose, if there be any broken period, i.e. of less than 6 months falling in the period before reduction in pay, it should not be ignored but added to the period of service rendered on the reduced pay.  

Refund of Provident Fund money and/or gratuity on re-employment.(Rule 917 of IREC) -(I) A subscriber who, at any time, has received a part or the whole of his provident fund money (his own contribution and/or the Government contribution with interest thereon) or a gratuity under the State Railway Gratuity Rules or the special contribution under these rules and is re-employed before attaining the age of superannuation, shall not be permitted to count his former service for the special contribution/pensionary benefits ; but if he has refunded special contribution/gratuity as well as the Provident Fund money received by him, he may, at the discretion of the authority competent to condone the break in service under rule 918, be allowed to count his former as well as subsequent service for the special contribution under rule 915 the break, if any, being condoned.  

(2) In all such cases the special contribution under rule 915 for service on re-employment shall not exceed the difference between the contribution calculated with reference to the aggregate service of the subscriber regarded as one service and the special contribution or gratuity already received by him, whether refunded on re-employment or not.  

(3) The intention to make the refund should be made known by the Railway servant in writing to the re-employing authority not later than six months from the date of his re- employment.  

(4) A subscriber who at any time has received a part or the whole of his provident fund money due to him under the State Railway Provident Fund Rules and is reinstated, shall, as a condition for counting the service prior to re-instatement for special contribution to provident fund, have to repay to the fund at the time of his re-instatement, the amounts received by him in a lump sum or in instalments in terms of sub-rule (5) below.  

(5) The refund shall be made in lump sum or in such instalments not exceeding twelve;as the authority which re-employed/re-instated the Railway servant, may fix. The right to count the former service as continuous with the subsequent service shall not, however, revive till the whole of the Provident Fund money as well as the special contribution/gratuity has been completely refunded.   

Breaks and deficiencies in service.-(Rule 918 of IREC)- (l) A break in the service of a subscriber shall, unless condoned under the provisions of this rule, entail forfeiture of his service before the break for the purpose of calculating the special contribution admissible under rule 915 :

Provided that-  

(i)   interval between relinquishing appointment on one railway and joining another shall not constitute a break, if the conditions laid down in rule 918 have  been observed, and:   

(ii)  participation in a strike, other than a strike declared to be illegal under any law, does not constitute a break in service for the purpose of this rule.  

(2)  The President may condone any break or deficiency in the service of a subscriber for the purpose of these rules.  

(3)  In the case of a Group A Group B railway servant, the Railway Board, and in the case of a Group C or Group D railway servant, the controlling officer or when the break does not exceed twelve months in all, a head of a department or a Divisional Railway Manager may condone break in service, the period being treated as dies non :  

Provided that -  

(i)   the break was not due to dismissal or to participation in a strike declared to be illegal under any law for the time being in force,  

(ii)  the break was due to resignation by the subscriber in circumstances beyond his  control, or  

(iii) when the break was between one period of temporary service and another or between temporary service and permanent service, the total service, permanent  and temporary, rendered or likely to be rendered up to the date of superannuation, by the subscriber is not less than thirty years ;  

Save that the conditions mentioned in clauses (ii) and (iii) of the proviso to sub-rule (3) may, in special cases, be relaxed by the Railway Board or in respect of a Group C or Group D subscriber by the controlling officer.  

Railway Ministry's orders. -The phrases "beyond his control" appearing in clause (ii) of the proviso to sub-rule (3) should not be taken to cover cases where the break is attributable to a railway servant's previous resignation the circumstances of which indicate that its object was to secure payment of his provident fund money . 

(Railway Ministry's letter No. 8786-F, dated the 21st March, 1941). 

Service on more than one railway. (Rule 919 of IREC)-The service for the special contribution under rule 915 of a subscriber who has served on more than one railway without a break will be cumulative, provided that on each occasion of transfer from one line to another the sanction of competent authority was obtained, to treating the service as continuous as part of the terms and conditions of the transfer.  

Interest.(Rule 920 of IREC)-(l) Subject to the provisions of sub-rules (4), (5) and (6) interest shall be paid to the credit of the account of a subscriber at such rate as may be determined for each year according to the method of calculation prescribed from time to time by the President :  

Provided that, during any period for which the rate prescribed is less than four percent, all subscriber who joined the fund before the 7th March, 1938, shall be allowed interest at four per cent.  

Railway Ministry's decisions. -(l) Railway servants who were termed as compulsory subscribers before the liberalisation of the State Railway Provident Fund Rules in 1949 will be entitled to the protected rate of interest at 4 per cent per annum if they are admitted to the benefits of the fund with retrospective effect on or after the 7th March, 1938. This protection shall not, however, apply in the case of those who were termed optional subscribers before the date of liberalisation of the State Railway Provident Fund Rules. These categories are Workshop and Shed Staff, Group B railway servants, Temporary Engineers and Apprentices including Special Class Apprentices.  

(Railway Ministry's letters No. F42/PF 43(1)  dated the 7th March. 1942, No. F43ITI(2), dated 25th November. 1943 and Case No. E54 (Code) 1/XIII.)  

(2) The protected rate of 4 per cent does not apply to a subscriber who has break in his service and is re- appointed on or after the 7th March, 1938. even though the break is condoned by the competent authority and the subscriber has refunded the Provident Fund deposits, if any, previously received by him.  

(3)In respect of the subscribers of the ex-States Railway who before, *Federal Financial integration, were granted the protection of guaranteed/fixed rate of interest, the Board have decided that on the  accumulation in the Provident Fund account as on the 1st April, 1950, of each such subscriber, who was entitled to guaranteed/fixed rate of interest under the ex-States Railway Provident Fund Rules be allowed the guaranteed/fixed rate of interest but for the subscriptions and contributions made after the 1st April, 1950, the rate of interest should be declared  for the fund from time to time. For this purpose, the provident fund account of each such subscriber will be split up into two parts one up to the 1st April, 1950, interest accruing thereon at the guaranteed/fixed rate of interest and the other part for subscriptions after the 1st April, 1950.

(Railway Ministry's letter No. F(E)52/IT-1/2, dated the 11th May, 1955.)  

(2)  Interest shall be credited with effect from the 31st March of each year in the following manner :-  

(i)   on the amount at the credit of a subscriber on the 31st March of the preceding year, less any sums withdrawn during the current year-interest for twelve months; ,  

(ii)  on sums withdrawn during the current year otherwise than under rule 940 interest from the lst April of the current year up to the last day of the month preceding the month of withdrawal;  

(iii)  on sums withdrawn during the current year under rule 940-interest from the lst April of the current year up to the date of tender of payment;  

(iv)  on all sums credited to the subscribers' account after the 31st March of the preceding year--interest from the date of deposit up to the 31st March of the current year. 

 Provided, that when the amount standing at the credit of a subscriber has become payable, interest thereon shall be credited in respect only of the period from the beginning of the current year, or from the date of deposit as the case may be, up to the date of tender of payment, or up to the end of the sixth month  after the month in which the amount became payable, whichever is earlier;

Note.-Payment of interest on the Fund balance beyond a period of 6 months may be authorised by-  

(a)  the Head of Accounts Office i.e. FA&CAO (which expression includes the Pay & Accounts Officer, where there is one) up to a period of one year; and  

(b)  the immediate superior to the Head of Accounts. Office i.e. General Manager, up to any period,  

after he has personally satisfied himself that the delay in payment was occasioned by circumstances beyond the control of the subscriber or the person to whom such payment was to be made, and in every such case the administrative delay involved in the matter shall be fully investigated and action, if any required, taken.  

(Railway Ministry's letter No. F (E) III/78-1T/1 dt. 13-8-1979) 

Provided further that interest shall continue to be credited after the end of the sixth month after the month in which the amount became payable and upto the date of tender of payment on the amount withheld beyond the six month under sub-rule (2) & (3) of rule 944.  

(Railway Ministry's letter No. F(E)III/68PF-1/16 dt. 16-5-69.)  

Provided further that where a subscriber on deputation to a body corporate, owned or controlled by the Government, is subsequently absorbed in such body corporate with effect from a retrospective date, for the purpose of calculating the interest due on the Fund accumulations of the subscriber, the date of issue of the orders regarding absorption shall be deemed to be the date on which the amount to the credit or the subscriber becomes payable, subject, however, to the condition that the amount recorded as subscription during the period commencing from the date of absorption and ending with the date of issue of orders of absorption shall be deemed to be subscription to the Fund only for the purpose of awarding interest under this rule.

(Railway Ministry's letter No. F(E)III/74 PF-I-10 dt. 15-3-75.) 

President's decision.- The period of six months for the purpose of the first proviso to this rule in the case of a subscriber who quits service on the last day of the month should be counted after excluding the immediate succeeding month, for the amount becomes payable to him only in that month, irrespective of whether he actually hands over charge in the afternoon of the last day of the month or in the forenoon of the following month, that is to say for instance, when a subscriber's last day of service is the 31st May, the period of six months should be  computed from July to December and not from June to November.  

(3) In this rule, "the date of deposit" shall, in respect of a recovery from emoluments  be deemed to be the first day of the month in which it is recovered; and in respect of an  amount forwarded by the subscriber, shall be deemed to be the first day of the month of  receipt if it is received by the Accounts Officer before the fifth day of that month, but if  it is received on or after the fifth day of that month, the first day of the next succeeding month:  

Provided that in the case of an amount forwarded in accordance with the proviso to sub-rule (2) of Rule 910, the date of deposit shall be deemed to be the first day of the month if it is received by the Accounts Officer before the fifteenth of that month.  

Provided further that where the emoluments for a month are drawn and disbursed on the last working day of the same month the date of deposit shall, in the case of recovery of his subscriptions, be deemed to be the first day of the succeeding month.   

(4) Interest shall not be credited to the account of a Muslim subscriber if he informs the Accounts Officer that he does not wish to receive it, but if he subsequently asks for interest, it shall be credited with effect from the first day of the year in which he asks for it.  

(5) No interest shall accrue on the special contribution admissible under rule 915.  

(6) The interest on amounts which under sub-rule (4) of rule 932 and (1) (d) of rule 934 or rule 935 are replaced at the credit of the subscriber in the Fund, shall be calculated at such rates as may be prescribed under sub-rule (1) and so far as may be in the manner described in this rule.  

(7) The interest calculated under this rule shall be rounded off to the nearest rupee, fifty paise and above being counted as the next higher rupee and less than fifty paise being dropped.  

921. Deleted. 

(Ministry of Railway letters No. F(E)III/82/IT/1 dt. 6.6.86 and 19.9.986 and   F(E)III-2000-PF-1-2 dt.26.7.2000).

ADVANCES AND WITHDRAWALS FROM THE FUND 

General.- (Rule 902 of IREC)(l) The authority competent to sanction an advance / withdrawal under these rules is the Controlling Officer, but this power may be exercised by :-  

(a)  Chief Personnel Officer/Addl. Chief Personnel Officer in the case of Group A or      Group B Officer up to J.A. Grade;  

(b)  A Divisional Officer including a Group A or Group B officer in independent charge of an office in case of a Group C subscriber employed under him; and  

(c)  An Assistant Personnel Officer or an officer of an equivalent rank, in the case of Group D subscriber.

Railway Ministry's decision.-The powers of the Controlling Officer in the case of Railway servants employed in the Railway Board may be exercised by the following officers in respect of the Railway servants indicated against each :- 

(Railway Ministry's fetters No. F(E) 59 PF-6/(2), dt. 26-4-61, F(P) 63PFl-41, dt. 10-1-64, Railway Minis- try's case No. 80 CR/ESTT/CHAP XIV.)

(2)Dearness pay shall be treated as part of emoluments or pay under rules 923 to 925. 

(3) The advances/withdrawal may be sanctioned in special cases even after the relevant event, provided :  

(a) the authority competent to sanction the advance/withdrawal is satisfied that  adequate reasons existed for not applying for the advance/withdrawals before the occurrence of the event and necessity still exists for withdrawing the money from the Provident Fund such as for liquidating some previous borrowings, and  

(b) Advance/withdrawals have been applied for not more than 3 months after the event.  

(4)(a) Withdrawals under Rule 925(1) and 925(2) except for Farm land and Business Premises may be allowed during service of the subscriber.  

(b) In the case of withdrawals under rule 925(3), 925(4), 925(5) and 925(7) the concession will be further subject to the essential condition that the subscriber has either less than ten year's service before superannuation or has completed fifteen years' service (including broken periods of service, if any), whichever is earlier.  

(Railway Ministry's letter No. F (E)III /77-PF 1/3 dt. 27-5-77 ,  F (E)III /96/PF-1/1 dt. 27.2-96 & 25-3-96).   

 (5) A subscriber who has drawn an advance in terms of sub-clauses (2) to (5) of clause (g) or rule 923, may convert at his discretion, by written request addressed to the Accounts officer through the sanctioning authority, the balance outstanding against him into a final withdrawal on his satisfying the condition necessary for the grant of such a withdrawal.  

(Railway Ministry's letter No. F(E)III/77-PF 1/3 dated 12/13-2-81).  

(6) Only one withdrawal shall be allowed for the same purpose under rule 925. But marriage or education of different children or illness on different occasions or further addition or alteration to a house or flat covered by a fresh plan duly approved by the local municipal body of the area, where the house or fiat is situated shall not be treated as the same purpose.  

(7) A withdrawal under rule 925 shall not be sanctioned if an advance under rule "923 (g) is being sanctioned for the same purpose and at the same time.  

(Railway Ministry's letter No. F (E)III/77-PF 1/3 dt. 27-5-77)  

Government or India’s decision. -A sanction to an advance/withdrawal shall, unless it is specifically renewed, lapse on the expiry of a period of three months. As an exception, a withdrawal which is effected in instalments shall remain valid up to a particular date to be specified by the sanctioning authority in the sanction order itself.  

Advances from the fund. (Rule 923 of IREC)-An advance may be granted to a subscriber from the amount standing to his credit in the fund at the discretion of the authority specified in rule 922 subject to the following conditions :-  

(a) a subscriber shall satisfy the authority of the necessary for the advance.  

(b) that authority shall record in writing its reasons for granting the advance :

Provided that if the reasons to be recorded are of a confidential nature, they  may be communicated by the sanctioning authority to the Accounts Officer personally and/or confidentially; 

(c)  the advance shall in no case exceed the amount of subscription and interest thereon standing to the credit of the subscriber in the fund at the time when the advance  is granted ;  

(d)  advance on more than one account are not sanctioned simultaneously;  

(e)  a new advance should not be granted until at least 50 percent of the last advance has been repaid ;  

(f)   an overall limit is always enforced that the amount of the advance is such that after making all permissible deductions the net amount payable is not less than 50 percent of the basic pay; and  

(g)  the advance is required :-   

(i)   to pay for the passage of the subscriber when proceeding on leave out of India  ; on medical certificate or returning after such absence ; or  

(ii)  to meet the expenses of the subscriber, or of any member of his family, his parents, minor brothers, or widowed sisters, if they are dependent on him,  for making a journey in India or outside India under medical advice or to meet expenses incidental to his or to their severe illness; or  

(iii) to meet the cost of education or overseas passage for education of the subscriber or of any person actually dependent on him in the following types of cases :- 

(a)  for education outside India whether for an academic, technical, professional or vocational course, beyond the High School stage;

(b) for post Graduate Courses of all disciplines, Graduate/Post Graduate Degree / Diploma in information Technology related courses conducted by Universities/Recognized Technical Institutions and medical, engineering and other technical or specialized courses in India beyond the High School stage; or  

(M/o letter No.F(E)III/98/PF1/4 dt. 11-05-2001)

(iv)       to pay obligatory expenses on a scale appropriate to the subscriber's status  which by customary usage the subscriber has to incur in connection with his/her marriage or the marriages of his/her children and dependent relatives;   

(v)        Deleted  

(vi) (a)  In special cases, for purchasing a motor-car, motor-cycle, scooter, moped etc. or for repaying the Government loan already taken by them for the purpose to the Railway servants who may fall short of the minimum service of 15 years,  by a period of not more than 6 months subject to the fulfilment of all other  conditions of Rule 925(6)A. The advance thus granted shall be refundable  in not more than 36 instalments.  

(b)  In special cases, for booking a motorcar; motor-cycle, scooter, moped, etc., to railway servants falling short of the minimum required service of 15 years  by a period of not more than 6 months subject to the fulfilment of all other conditions of Rule 925(6) B.      

(vii)      To purchase consumer durabe such as TV, VCR/VCP, Washing Machine,    Cooking  range, geyser,Computer, an advance not exceeding three months` pay or half the amount standing to his credit in the Fund, whichever is less.  

(M/o letter No.F(E)III/2002/PF1/1 dt. 27-02-1996) 

(viii)      to meet the cost of legal proceedings instituted by or against the subscriber or any member of his family or any person actually dependent upon him as also to meet the cost of the subscriber’s defence where he engages a legal practitioner to defend himself in any enquiry in respect of any alleged official misconduct on his part, an advance not exceeding three months’ pay or half the amount standing to his credit in the Fund, whichever is less. 

(M/o letter No.F(E)III/2002/PF1/6 dt. 13-11-2002).    

(ix)     to meat expenses on account of pilgrimage or visiting places of  eminence of all religions, an amount not exceeding three months pay or half the amount standing to the credit of the subscriber in the Fund, whichever is  less. The authorities vested with the power of sanctioning advance, may satisfy themselves that the palace proposed  to be visited is a place of pilgrimage or a place of religious eminence.

(Authority: Ministry of Railways letter No. F(E)III/2005/PF1/2 dated 12.2006)

Note. - An advance for the construction or a house or flat will be granted only on sub- mission of a plan duly approved by the local municipal body of the area where the house is proposed for construction.   

(Railway Ministry's letter No. F (E) III/77-PF 1/3 dt. 27-5-1977)  

Provided that the amount of the advance shall not exceed-  

(a)    under (i) the actual cost to the subscriber of the passage;  

(b)  Under (ii) and (iii) a sum consisting of whole rupees and not exceeding three months’ pay or half the amount standing to the credit of the subscriber in the fund, whichever is less.    

(c ) under (iv), three months’ emoluments in the case of the marriage of a male and six months' emoluments in the case of the marriage of a female; 

(d)  under (v), three months' emoluments or in special cases, relaxable upto six months' emoluments by the sanctioning authority or half the amount standing to the credit of the subscriber, whichever is less.  

(Railway Ministry's .letter. No. F(E)III/PF(1)/3 dt. 27-5-1977).  

Note 1. -In special cases, the sanctioning authority may relax, the limit at (c) above but in no case should more than 10 months' emoluments be sanctioned provided further that advance for the marriage of a male should in no case exceed 6 months' emoluments.  

Note 2. -In the case of subscribers to the Provident Fund where the balance in the Provident Fund account, consisting of his own contribution and an interest thereon, does not exceed, Rs. 10,000/- and where the amount available as an advance for marriage purposes within the existing provisions of the Rule, is less than 90% of such amount, an advance upto 90% of the balance may be granted by the sanctioning authority. Where, however, the entitlement of a subscriber, under the existing rules for an advance from the fund for the marriage purposes, is higher than the maximum ceiling of 90% referred to above, the higher amount will be permissible. 

(Railway Ministry's letter No. F(E)III/79/PFI/1 dt. 10-3-1980).  

Note 3. For the purpose of this Rule, the term 'illness' occurring in clause (ii) above covers confinement. 

Note 4. For the purpose of this Rule, advance will be permitted both on the occasions of the betrothal ceremony and the marriage ceremony treating each occasion as a separate purpose.    

(M/o letter No.F(E)III/2001/PF1/1 dt. 26-02-2001) 

Railway Ministry’s decision.-No hard and fast rules can be laid down for the certification of the fact of illness. It is left to the Railway Administrations to adopt a procedure enabling them to judge the genuineness or otherwise of the subscriber's request. The controlling officer may, at his discretion. refer an application for advance from  the State Railway Provident Fund to the Divisional Medical Officer whenever he considers this is justified.  

(Railway Ministry's letter No. F(E)52-Adv. 3/2, dt.18-8-195! And No. F(E)53-Adv. 3/3, dt.19-10-1954).  

Final withdrawal. (Rule 924 of IREC)—Funeral expenses and immediate requirement of the family of a deceased subscriber.--When the representatives of a deceased subscriber have been left in indigent circumstances, an advance not exceeding two months pay or Rs. 500/- whichever is less may be made by the authority specified in Rule 922 to meet funeral and incidental expenses of the subscriber or other immediate requirements of the family of the deceased subscriber if it is certified that the amount advanced can be recovered at the time of the payment of the fund money or otherwise. The advance should, as far as possible, be granted to the person persons eligible to receive the Provident Fund money in terms of Rule 943 and should be limited to the share of the person concerned.