Master Circular No. 18 (PART I)
Provision of Schools in Railway Colonies for the Children of Railway Employees
At present, the orders relating to educational facilities to children of Railway employees are scattered in a number of office Circulars/Orders issued from time to time. The question of consolidation of these existing orders/circulars into one Master Circular has been under consideration of the Ministry of Railways (Railway Board). They have now decided to issue a consolidated order on the subject as below for the information and guidance of all concerned.
2. Railway Schools:
2.1 Educational facilities provided on the Railways owe their origin to the necessity for fulfilling the educational needs of the children of European and Anglo-Indian employees who, in the last century, formed a considerable proportion of the Railway employees posted at places where no European schools were available. With this end in view, Railway schools were established at large Railway establishments. Certain Railway established boarding schools at hill stations for imparting education under European conditions. Other Railways assisted their employees by undertaking to pay a portion of the tuition fees. The educational facilities thus provided for Europeans were later extended to Anglo-Indians and when the number of educated Indians began to increase in Railway Services, the Railways began to provide such facilities for the children of Indian employees at places where adequate arrangements did not exist.
2.2 Under article 346 (3) - item 25 of list 3 Concurrent List (Seventh Schedule), provision of educational facilities is primarily the responsibility of State Govt./Ministry of Human Resource Development (Department of Education). However, Railways have provided educational facilities to the limited extent within the constraint of available resources purely as a measure of staff welfare to meet the needs of wards/children of Railway employees only at such places where there is a concentration of Railway employees and the educational facilities provided there at by other agencies - both Government (Sate/Central) and private are found inadequate or are totally absent resulting in hardship or inconvenience to them.
2.3 Educational facilities provided by the Railways are generally confined to Primary/ Middle and High/Higher Secondary Standards. The Railways do not normally enter into the field of college and Technical education owing to their extant policy keeping in view the far reaching administrative and financial implications.
2.4 Schools functioning in Railway Colonies:
a. 639 Railway Educational Institutions comprising of 1 degree College, 7 Inter Colleges, 34 Higher Secondary, 51 High, 29 Middle, 118 Primary (full-fledged) and 399 ATP Schools are functioning on our system.
b. As a policy, Railway Ministry have been coordinating with the Department of Education and had been successful in getting 60 Kendriya Vidyalayas - 6 in Project Sector and 54 in Civil Sector - established in Railway colonies/Areas.
c. 382 privately managed schools and number of State run schools are also functioning in various Railway Colonies to cater to the needs of children of Railway employees.
3.1 It may be reiterated that provision of educational facilities is primarily the responsibility of the State Govt./Ministry of Human Resource Development. Railway employees should, therefore, avail of the existing educational facilities provided by the State Govt etc. to the general public. While in the past, it could be admitted that difficulties in this respect were being experienced by Railway employees but with the passage of time and considerable and extensive educational facilities being provided by different agencies, Government as well as private at various places, the demands for expansion/ upgradation of schools to the various levels/ standards, should considerably reduce and finally cease to exist. To achieve this goal, the Board have also decided, as a matter of policy to establish Kendriya Vidyalayas preferably in "Civil Sector" in Railway colonies which will, while meeting the needs of the employees, reduce our financial burden on the administration of the schools.
[No. E(W)83 SC 2-27 dated 13.9.1988. (RBE 203/1988)]
3.2 Keeping in view the existing facilities at various places where there is a concentration of Rly. employees, constraint of funds, restrictions imposed on creation/ upgradation of posts without matching surrender of live posts and imperative need to effect stringent economy in administrative expenditure etc., the Board desire that a critical review of Austerity Type Primary Schools should be undertaken by respective Railway Administrations immediately and the feasibility of closure, amalgamation or conversion of such schools should be examined and a phased programme should be chalked out. Similar study/review should also be conducted in respect of other schools viz., Primary, Middle, High/Higher Secondary Schools on opening/ expansion of non-Railway Schools and Kendriya Vidyalayas and serious efforts should be made to progressively close down the existing Railway schools matching the expansion of Kendriya Vidyalayas and other non-Railway schools.
3.3 With this end in view, the following points should be kept in mind by the Railway Administrations while forwarding their proposals regarding upgradation/ expansion of Railway Schools, introduction of new sections/ classes/ subjects etc. in the prescribed proforma to the Railway Board:-
i. No post-facto sanction of the Board to regularise the action taken by the Railway Administration without their prior approval will be accorded and may also result in reversing the action taken by the Railway Administration and fixing responsibility on the officers concerned for non-compliance of Board's orders;
ii. No proposal for opening of new Railway school should be sent to the Board;
iii. Efforts should continue to be made to obtain grant-in-aid from respective State Governments where Railway schools are situated;
iv. Proposals for expansion/upgradation etc. of Railway schools should be submitted to the Board for consideration only sparingly and where inescapable and fully justified taking into account the existing schooling facilities, etc. subject to the Railway Administration being able to muster suitable matching surrender of live posts equal to the cost of posts of teaching and non-teaching staff involved in the proposal; and
v. On opening of Kendriya Vidyalayas in Railway colonies, the concerned Railway Administration should take immediate steps to close down the ATP Schools, if any, already functioning at the stations. Steps for closing down the higher classes/schools may be taken progressively with the expansion of the Kendriya Vidyalayas.
3.4 Proposals regarding opening of new sections/classes, introduction of new subjects. upgradation of schools etc. should be sent to the Board (with detailed estimate of recurring and non-recurring expenditure involved) duly vetted by the FA&CAO in prescribed proforma positively by December each year to enable the Board to consider the same on merit and accord their approval, if found feasible before the commencement of the academic session.
[No. E(W)83 SC 2-27 dated 13.9.1988. (RBE 203/1988)]
4.1 Railway Schools functioning in various Railway Colonies must be got recognised by the Education Board/Department of the respective State Governments or Central Board of Secondary Education, New Delhi.
4.2 Railway Administrations should fall in line in respect of Medium of Instruction in Railway Schools with the State Governments to the extent obligatory as per their orders. For this purpose, if appointment of language teachers becomes necessary, the same may be done after obtaining the sanction of the competent authority if the State Govts. have also done same in the schools run by them.
4.3 The children of outsiders should be admitted only if spare capacity is available after admitting all children and wards of Railway employees.
4.4 Wherever free education is provided by the State Governments, in lower classes in schools run by them, the Railway Schools in these areas should also provide free education in lower classes run by them. They should approach the State Govt. for grant-in-aid to cover losses in fees through suitable grant-in-aid according to the scales which may have been laid down for covering losses in fees in aided schools.
4.5 In all Railway Schools, the day's work should begin with the community singing of the National Anthem.
4.6 Scout and Guide activities should also be given due encouragement in Railway Schools, particularly in Primary and Middle Schools, etc to inculcate the spirit of selfless service, self discipline etc. amongst the children, which will go a long way in character building. Assistance and guidance, if any needed in this respect, may be sought from your Railway Scout and Guide Organisations functioning at various levels.
i. Coaching for courses for children of Rly employees for recruitment to the non technical popular categories/technical categories like Office Clerks, Commercial Clerks, Asstt. Station Masters, Guards, etc, through examinations conducted by Railway Recruitment Boards may be imparted in Railway Schools where requisite infrastructure facilities are available during non working school hours etc. either in the morning evening or on holidays for a specific duration;
ii. Admission to coaching classes shall be restricted to children of Railway employees studying in Matriculation or Higher Classes in Railway/non Railway schools;
iii. To begin with, coaching may be imparted in the subjects prescribed for the non technical popular categories examinations conducted by Railway Recruitment Boards;
iv. A reasonable minimum amount may be levied as tuition fee on students attending the coaching classes with a view to restricting the admissions to needy and aspiring students only;
v. Railway employees who have the experience and expertise in teaching and posses wide knowledge and conversant with the prescribed subjects and type of questions being asked in the examinations conducted by Railway Recruitment Boards be engaged and paid suitable amount of honorarium from the amounts collected vide (iv) above and from the Staff Benefit Fund, as may be determined by the Railway Administrations in consultation with their FA&CAO;
vi. Details relating to coaching schemes may be worked out by the Chief Personnel Officer in consultation with FA&CAO and implemented at a few selected centres e.g. Zonal/ Divisional Railway HQs. on an experimental basis. However above course of action may be introduced in one High/Hr. Sec. School/Inter College in each Division immediately.
4.8 Training in Arts and Crafts may be Introduced in Railway Higher Secondary, High And Middle Schools as a hobby, wherever possible. In case this involves incurrence of additional expenditure, proposals should be sent to the Ministry of Railways with the concurrence of the FA&CAO.
a. Railway Schools do not constitute 'industry' hence the same should be outside the scope of the existing Trade Unions of Railways. However, there should be no objection to the Teachers forming associations of their own.
b. Railway School Teachers in their individual capacity may be permitted to place their grievances before the Senior DPOs/SPOs who are normally the functionaries responsible to oversee the smooth functioning of the schools in their capacities as President/Vice President of the School. The teachers in their individual capacities may be permitted to discuss their grievances with the officers in the Personnel Department responsible for the functioning of the Schools with prior appointment. The grievances of these teachers, whenever taken up in this manner, should be thoroughly examined by the Administration and action taken to redress the grievances within the framework of the Rules.
i. No separate posts of Asstt. Headmasters / Asstt. Head Mistresses/Vice Principals should be created and that where considered necessary, the senior most post graduate teachers in a school Rs.1640-2900/ Selection Grade working in a Higher Secondary School/senior most graduate teacher in a scale Rs. 1400-2600 working in a High School, should be put to work as Asstt. Headmaster / Asstt. Headmistress/Vice Principal by reducing his/her teaching load.
ii. However, in Higher Secondary Schools/Inter Colleges, with an enrolment of 1000 or more students, the senior most Post Graduate teachers in scales of Rs. 2000-3500 (Senior Grade)/2200-4000 (Selection Grade), as the case may be designated and utilised as Vice Principals by reducing their teaching workload. If necessary, selected suitable Post Graduate Teachers may be shifted to locations where needed, if they are not readily available their.
Post Graduate Teachers re-designated as Vice Principals shall be paid the Special Allowance of Rs. 150/- p.m. in lieu of the teaching allowance of Rs. 100/- being drawn by them.
[No. E(W)83 SC 2-18 dated 28.11.1988 (RBE 263/1988)]
5.3 Each case of transfer of a Railway school to the State Government should be examined on merits and where this can be done, the Railway Administrations may agree to license the school buildings on nominal license fee and give the furniture free of cost so as to make it attractive for the State Govt. to take over the school. In any case, approval of the Railway Board may be obtained before any Railway school is handed over to the State Government.
5.4 The main objective of conducting inspections in Railway schools is to be streamline their day to day administration by effecting necessary improvements in educational standards. Vigorous follow up action should be taken on Inspection Reports submitted by Inspecting Officers and whenever deficiencies have been pointed out these should be speedily rectified. The Chief Personnel Officers should take personal interest and ensure that necessary improvements, where called for, are effected with a view to improve the standard of Railway Schools. It should also be ensured that Railway Schools are regularly inspected by the State Govt. Inspectors and their recommendations implemented to the extent possible. In this connection, attention is also invited to the recommendations of Educational Advisers which were sent along with Board's letter No. E(W)58 ED 1-9 dated 21.9.1959.
5.5 Any changes in the pattern of classes in Railway Schools such as addition or abolition of classes, upgradation or down-gradation of schools etc. should be reported to them for information together with the reasons necessitating such changes.
5.6 Concessions to the Scheduled Caste and Scheduled Tribe Communities in the matter of admission to the Railway Schools
1. It has been decided by the Railway Board that the following concessions should be allowed to the students belonging to the Scheduled Caste and Scheduled Tribe communities in the admission to the Railway schools;
a. A distinct reservation of 15% for SC and 5% for ST candidates;
b. The reservation in (a) above is interchangeable;
c. Where admissions are made with reference to percentage of marks obtained, 1% reduction in marks may be allowed in the case of SC & ST candidates provided the lower percentage does not fall below the minimum marks required to pass the qualifying examination;
d. The minimum age limit for SC & ST may be raised by three years.
e. No child/ward of a member of staff belonging to SC/ST communities should be refused admission in Primary classes;
f. In other classes, admission should not normally be refused upto the extent of the quota exclusive of any who secure admission on merits.
2. To ensure that the concessions in the matter of admission as referred to above are actually available to the SC & ST Communities, the Railway Administration should maintain the following data;
i. No. of candidates seeking admission each year;
a. No. out of these are children and wards of Railway employees separately for SC & ST and other communities;
b. Outsiders, separately for SC, ST and other communities.
ii. Number refused admission in the same details as in (i) above
iii. Reasons for refusal of admission in the case of SC and ST candidates;
a. Where they are children and wards;
b. Where they are outsiders.
5.7 ANNUAL REPORT
The Railway Units are required to furnish relevant details in the prescribed proforma enclosed to Board's circular No. E(W)90 RP 1-1/C dated 17.9.1990. (RBE 145/1990) to the Board positively by 31st July every year.
6. KENDRIYA VIDYALAYAS;
6.1 In Railway areas where there is a concentration of Railway employees and the educational facilities made available by the State/Central Govt. and Local/Private Agencies are found absent or inadequate to meet the needs of the children/wards of Railway employees, the Ministry of Railways have decided, as a matter of policy, to get established Kendriya Vidyalayas preferably in 'Civil Sector' in Railway colonies which will, while meeting the needs of the employees, reduce our financial burden on the administration of the schools.
6.2 Kendriya Vidyalayas are to be opened only at Zonal/Divisional HQs., major workshops and other Railway establishments where there is a large concentration of Railway employees, or say, at least one thousand, with inter-state transferable liabilities and when the existing facilities are found inadequate or such facilities are non-existent, to meet the needs of the children of Railway employees.
6.3 Such schools will normally be opened only in 'Civil Sector'.
6.4 Railways should make available the physical facilities in conformity with the prescribed terms of Kendriya Vidyalaya Sangathan as indicated below:
i. Fully developed land (normally ranging between 10-15 acres lesser areas in case of metropolitan cities only, on lease basis);
ii. Temporary accommodation on nominal license fee for the school (initially a minimum of 6 - 7 classrooms - one room each for classes I to V, one room for the Principal and one for the staff with requisite basic facilities and additional class rooms with the progressive growth of the school till such time the Sangathan constructs its own school building;
iii. Residential accommodation to 50% of the staff viz., residential accommodation for Principal (Type-IV), 3 to 4 Type - III/II type quarters for teaching staff and one Type-I quarters for Class IV staff on temporary basis on payment of normal license fees, as applicable to Railway employees till such time the Kendriya Vidyalaya Sangathan undertakes construction of staff quarters.
6.5 Proposals or opening of new Kendriya Vidyalaya should be made by the Railway Administrations in the following proforma and should be submitted to the Board positively by December each year. No proposal should be submitted to KENDRIYA VIDHAYALA SANGATHAN direct under any circumstances.
a. Annexure B/I - Opening of Central Schools in Civil sector in Railway colonies, - one copy to be sent to the Board.
b. Annexure B/II - Agreement Form prescribed by the Kendriya Vidyalaya Sangathan (to be signed by the sponsoring authority i.e. DRM/HOD, as the case may be affixing the office stamp) - to be sent in quadruplicate.
c. Annexure B/III - Survey Report (to be furnished as prescribed by the Kendriya Vidyalaya Sangathan in quadruplicate.
d. Annexure B/IV - Sketch Map/Site Plan - as desired by the Kendriya Vidyalaya Sangathan in their proforma - to be furnished in quadruplicate.
6.6 After opening of Kendriya Vidyalayas in Railway colonies, information as indicated in Annexure B/V should be furnished to the Railway Board immediately.
6.7 The following priorities have been laid down by the Government of India in Kendriya Vidyalayas Civil Sector for admission and no deviation from the same can be made:-
i. Children of transferable Central Govt. employees including Defence/ CRPF/ BSF Personnel in uniform, employees of All India Services and Indian Foreign Service;
ii. Children of transferable employees of Autonomous Bodies and Public Sector Undertakings fully financed by Central Govt;
iii. Children of non-transferable central Govt employees and Defence Personnel; and
iv. Children of other floating population which includes civilian population desirous of joining the pattern of studies adopted in the Kendriya Vidyalayas.
6.8 On opening of Kendriya Vidyalayas, the Railway Administration should take steps to close down Austerity Type Primary/Primary Schools etc. if any already functioning at the stations.
[No. E(W)81 SC 2-91/Pt.I dated 18.10.1988. (RBE 240/1988)]
7. Kendriya Vidyalayas in Project Sector:
7.1 Opening of Kendriya Vidyalayas in Project Sector would involve financial burden on Railways as both recurring and non-recurring expenditure have to be met by us. Hundred percent residential accommodations is also to be provided to KVS Staff.
7.2 Proposal for opening of Kendriya Vidyalayas in Project Sector should be sent to the Railway Board only in a rare and special cases with all justification as in he proforma annexed C/I to III and site
[No. E(W)81 SC 2-91 dated 28.12.1984/02.01.1985 (RBE 2/1985)]
8. Construction of Kendriya Vidyalaya Buildings:
8.1 Kendriya Vidyalaya buildings and staff quarters are to be constructed by Railways on "Deposit Work' terms basis. The guidelines for preparation of estimate and execution of such works are as under:-
i. The school buildings to be constructed should conform to Sangathan's specification for 'B' type buildings with an overall floor area of 2752 sq.m. and keeping the overall cost within Rs. 1 crore. This will not include staff quarters and fencing/boundary wall, etc. but will include internal electrification, water supply, drainage, etc. A copy of specifications and a sample sketch are enclosed for your kind information;
ii. The Sangathan has also desired that in the first instance, only 11 staff quarters may be provided as under:
Type I - 2 Nos.
These may be provided as per Railway's own design and estimates, but a separate estimate should be submitted to the Kendriya Vidyalaya Sangathan for sanction. The cost of staff quarters too is to be borne by the Sangathan;
iii. The school premises may be provided with cheaper type of boundary walls/wire fencing at an approximate cost of Rs 5/- lakhs. Provision of ancillary items like road, general development charges, lighting of the premises, boundary walls/wire fencing etc outside the building may be included in this estimates and submitted to Sangathan separately for sanction.
iv. Regarding service for water supply, electricity, etc., possibility for giving connection from the existing Railway network may be explored and such services may be charged on the basis of metered supplies by executing a sub-arrangement along with the main agreement for such items with the Kendriya Vidyalaya Sangathan and these charges will be paid by Vidyalayas. Tube wells/ overhead tanks therefore may not be provided in such estimates for the time being.
v. Departmental charges:- The Board have agreed as a special case, in order to attract the Kendriya Vidyalaya Sangathan in the Railway colonies, to waive off the departmental charges of 121/2 % on the construction of Kendriya complexes in Railway colonies. However, loading/ unloading and freight charges as provided in the Railway Codes should be levied only in respect of stores which are supplied by the Railways. Similarly, work charged establishments as per requirements may be worked out and put in the estimates, the intention being that Railways should charges only reasonable charges for execution of such works.
The Kendriya Vidyalaya Sangathan has been advised to contact directly the Zonal Headquarters for preparation of estimates and all possible help may be given to them.
[No. 86/W2/8/14 dated 21.01.1987]
9. Construction of Kendriya Vidyalaya Building in railway Colonies
9.1 Licensing of Railway land:-
1. For opening of Kendriya Vidyalayas, the land may be leased for 99 years on nominal license fee of Rs. 300/- per annum. The Lease Agreement with Kendriya Vidyalaya Sangathan may be executed in the prescribed proforma.
[No. 79/W2/18/17 dated 7.12.1984.
2. In the connection, the following further clarifications are given:-
i. Selection of site
a. Land measuring 8 to 15 acres should be located on the periphery of the colony, preferably in the direction of the nearby town, if any, so as to minimise disturbance to the colony;
b. The land should be compact, and reasonably level and not be in a low lying area. There should be enough level ground which could be used for the morning assembly and as a play-field;
c. The site should be away from slums and open drainage channels and should comparatively be free from dust and noise. It should be easily accessible to the children coming from the Railway colonies;
d. One corner of the land should be set apart for slides, swings, merry-go-rounds etc. for children in lower age group (5-9 years);
e. The site selected by the Zonal railways should be got inspected and approved by a Committee, comprising DRM and JDE (W), Railway Board and a representative of KVS;
f. The lease deed should be prepared on the approved format, forwarded under Board's circular letter No. 84/WII/LM/18/157 dated 28.06.1985 (Annexure II). No change should be made in the prescribed format, except as may be found necessary to suit the local conditions;
g. The lease deed, alongwith 4 copies of the site plan, duly signed by the competent authority, should be sent to KVS for signature of the Dy. Commissioner;
h. The lease deed should be got registered as per the requirements of the local laws/regulations.
[ No. 86/W2/8/14 dated 12.07.1989]
9.2 Construction of school campus;
1. The Zonal Railways may undertake construction of school buildings and staff quarters for Kendriya Vidyalayas located in Railway colonies on "Deposit" terms. As construction of Kendriya Vidyalayas in Railway colonies is in the larger interest of the Railways, it may be ensured that their planning and construction are done in the best possible manner, with a view to achieving the maximum advantage for the money spent.
[ No. 86/W2/8/14 dated 21.01.1987]
2. The following further guidelines may be borne in mind:-
a. In locating the buildings, particular attention should be paid to the direction of sun and wind, so as to derive maximum advantage of light and ventilation and at the same time, avoid the intensity of heat;
b. Maximum economy should be affected in the planning of common areas like foyers, passages, etc.,
c. The preliminary drawings should be prepared keeping in view in school building norms (booklet enclosed) and the general guidelines issued by KVS in this regard (Annexure IV). Care should be taken to ensure integrated planning and designing of the various facilities viz., library, science laboratories, auditorium, staff room, drinking water facilities and toilets. No deviation from the standard in the size of facilities, number of class rooms, etc., should be made, unless considered absolutely essential;
d. Kendriya Vidyalaya Sangathan has stipulated that the total covered area (adding all floors) of various types of school buildings should be kept within the limits given below. A maximum variation of + 5% may be permitted by KVS subject to a proper justification being given;
e. Estimates should not be prepared for school building unless the preliminary drawings are approved by KVS.
f. It is not possible to standardise the layout plans for all types of school buildings, as the size and shape of plot and local bye laws would very from place to place. A few layouts for type 'A' and Type 'B' school buildings are, however, enclosed and may be used as a guide for developing similar economics layouts, with local modifications as necessary.
g. The height of the boundary wall or fencing should normally be restricted to 1.35 m (4'6") as desired by Kendriya Vidyalaya Sangathan vide their letter No. 6-12/86-KVS(L&B)(WK-I) dated 21.10.1988 (Annexure V). Higher walls may be proposed with the approval of KVS where considered necessary for security reasons;
h. Based on the preliminary drawings approved by the KVS, the Railway should make a presentation of their proposal along with the planning and architectural details, for the approval of the Board;
i. 21 units of staff quarters (Type I-4, Type II-8, Type III-8 and Type IV-1) are normally required to be provided, at the time of establishing the Kendriya Vidyalaya, upto 12th standard, with a total of 36 sections, when the number of classes is less, the requirements will correspondingly be reduced, and the construction of additional quarters taken up in phases, as the school expands. The plinth area for these quarters should be regulated in terms of Board's letter No. 74/W-II/21/46 dated 27.10.1975 (Annexure VI). The site plan, alongwith a line diagram for each type of quarters, should accompany the estimates;
j. Estimates should be prepared separately for the school building and the staff quarters, so that any deficiency in one does not delay approval of the other. The building estimate should include the cost of internal service. The cost of external services and the site development work should be separately furnished. While preparing the estimate, the economy instructions issued by KVS vide their letter No. 6-10/87-KVS(L&B) dated 15.04.1987 (Annexure VII) may be kept in view. The detailed estimates should invariably be accompanied by the "Abstract of Estimate" on the format enclosed (Annexure VIII). As a rough guide, the total estimated cost for a Type 'B' school building would be about Rs. 1 Crore. The estimates should be properly checked and signed by the competent Railway authority before submission to KVS.
[ No. 86/W2/8/14 dated 12.07.1989]
9.3 Progress Report:
As soon as approval for a particular work is issue by KVS, the first instalment of funds would be placed at the disposal of the Railways for starting the work. Further funds would be released by KVS, in instalments, as the work progresses and the payments already made are accounted for. It is, essential, therefore, that the progress report on the prescribed proforma (Annexure IX) should be furnished to the Sangathan at the end of every month so as to reach them by the 10th of the following month, alongwith a demand for the additional funds required.
9.4 Handing-over of buildings:
As soon as the building is completed, it should be handed over to the Principal of the concerned Vidyalaya as per the directions contained in the Sangathan's letter No. F.6-7/81 (KVS)(L&B) dated 05.03.1981.
[ No. 86/W2/8/14 dated 12.07.1989]
10.1 Non-Railway Schools in Railway Colonies:
Education being primarily a State subject, privately managed schools functioning in Railway colonies should not ordinarily be taken over by Railway Administrations.
10.2 Wherever the need for additional school is felt by Railway staff, such schools should as far as possible be organised and managed by Railwaymen themselves and for this purpose Railway Administrations may render suitable assistance to the managements. The nature of assistance to such school may be as under:
i. Non-recurring expenditure:
a. In respect of such schools as have been functioning satisfactorily and are fairly well established, any proposal to expand the existing school buildings or constructing new ones, the agencies may be asked to raise some portion of the sum required for the purpose so that they may have a financial assistance in the venture from the Railway being in the nature of subsidy. Railway land and buildings where it can be spared, may be leased on nominal license fees. No compensation will be payable for any structures erected by the licensee on the land if the Railway terminates the licence.
b. Furniture and equipment may also be purchased from Railway Revenues and donated to the privately managed schools run by the Railwaymen. The expenditure to be incurred may be equal to the amount proposed to be spent by the school for this purpose subject to the condition that it does not exceed 50 %, the amount that would have been spent by the Railway if the school had been a Railway school.
10.3 Recurring expenditure:
Some of the privately managed schools functioning in Railway colonies were unable to balance their budget and to run without grant-in-aid from Railway Revenues. As closure of such school was likely to affect adversely the education of the children/wards of Railway employees, the General Managers are authorised to sanction recurring adhoc grant on the basis of average loss per child (including the children/wards of Railway employees) or the amount at the rate of Rs 2, Rs 3 and Rs 4 per child per month respectively for Primary/Middle/High & Higher Secondary classes whichever is less.
10.4 For non-recurring/recurring grants from Railway Revenues, the privately managed school should fulfil the following conditions:-
i. To qualify for a grant, a school must have at least 1/3 of its pupils or 100 pupils, whichever is less from amongst children and wards of Railway employees;
ii. The school should be one that is fully recognised for all purposes by the State Government concerned in accordance with their Education Code and should be in receipt of the full grant-in-aid as admissible under the Education Code;
iii. A grant has to be sanctioned only to such schools as are not able to balance their budget;
iv. The amount of grant-in-aid may be fixed on a adhoc manner but should, in no circumstances, exceed the amount due on the basis of average "loss" per child (including both children of Railway employees and their wards) nor should it exceed Rs. 2, Rs. 3 and Rs. 4 per pupil per month respectively for Primary, Middle and High/Higher Secondary classes;
v. The sanction should be on an annual basis and no element of non-recurring cost should be allowed.
10.5 Railway Board's prior approval for giving financial assistance to privately managed schools should be obtained in all cases except those, covered by Board's letter dated 17.10.1956. The grant in aid to privately managed schools shall be subject to the fulfilment of following conditions:-
i. The Railway Administration should be represented on the Managing Committee of each school run by Railwaymen, and as far as possible, a Railway official should be the Chairman of the Managing Committee, subject to the rules, if any, framed by the Education Department of the State Govt. in this regard;
ii. In sanctioning the grants the Railway Administrations should indicate to the school authorities the conditions stipulated in para 2071-GI for conducting checks as and when necessary;
iii. These schools should be regularly visited/inspected by the Education Officer/ Railway Officials on the same lines as the Railway managed schools and any short comings reported by these officials should be brought to the notice of the Management Committee of the schools so that these could be removed. In the event of the Managing Committee not being amenable to the advice of the Railway Administration in the affairs of the school, it shall be open to the Administration to withhold temporarily or permanently all subsidies, grants and aids.
11. With a view to improve the facilities and the standard of education in Railway schools, a one man Committee was set up in 1986 under the chairmanship of Shri Avtar Singh Rikhy.
The Committee's recommendations on various aspects of education in the Railway schools were considered by the Board and adopted, wherever feasible. A summary of the recommendations and the decisions of the Board are contained in the Annexure to the Board's letter No. E(W)87 ED 1-5 dated 17.8.1987.
Apart from these measures, the following decisions have also been taken by the Board to improve the functioning of Railway schools.
11.1 Implementation of "Operation Black Board" Scheme launched by the Department of Education in all the Primary and Austerity Type Primary (ATP) Schools on the Railways. This involves provision of certain basic minimum facilities in these schools.
11.2 With a view to enable the schools to have assured funds for planning and augmenting the libraries, the following amounts should be earmarked at the beginning of the financial year for school libraries.
No. E(W)88 ED 1-9 dated 5.7.1988. (RBE 150/1988)]
In respect of Schools which do not have a separate post of Librarian, the Library should be maintained by a suitable Teacher, who may be granted Special pay at the following rates:-
[Railway Board's letter No. E(W)88 ED 1-9 dated 12.10.1988. (RBE 236/1988)]
Detailed guidelines exist for strengthening the School Libraries by stocking their with the relevant Text-books, Reference books Newspapers/ Magazines etc. and for making them effective in creating awareness and interest among the students.
11.3 Detailed guidelines have also been issued on various aspects of education in Railway Schools like academic results, training of teachers, School environment, student-teacher ratio etc.
[D.O. letter No. E(W)89 ED 1-11 dated 20.11.1989)
12. The Base of this Compendium
a. The consolidation made in the Master Circular should be construed only as a key to the original circular and not a substitution. In case of any doubt, the original circular(s) referred to in the Master Circular will be relied upon as authority.
b. It should be noted that orders/instructions issued under thee various circulars have only prospective effect from the date of issue of the relevant original letter(s), unless specifically stated otherwise in the concerned letter. Hence, for dealing with old cases, the instructions in force at the relevant time have to be referred.
c. Though all efforts have been taken to include all the relevant circulars on the subject, if any circular which has not been superseded happens to be omitted, the circular which has been omitted through over-sight will still hold the field. Anyone coming a across such circular may bring it to the notice of the Railway Board for suitable action for issuing a supplementary circular.
Circulars regarding Schools in Railway Colonies
8. No. E(W)60 ED 1-7 dated 4.2.1960
10. No. E(W)61 SC 2-50 dated 5.9.1961.
11. No. E(W)61 ED 2-24 dated 20.12.1961.
12. No. E(W)61 ED 1-6 dated 17.3.1962.
13. No. E(W)62 ED 1-47 dated 6.12.1962.
14. No. E(W)62 SC 2-44 dated 4.3.1963.
15. No. E(W)62 SC 2-107 dated 29.6.1963.
16. No. E(W)63 ED 1-33 dated 10.9.1963.
18. No. E(W)65 SC 2-54 dated 15.8.1966.
20. No. E(W)67 SC 2-13 dated 16.5.1968.
22. No. E(W)82 WE 6-1 dated 4.5.1982.
23. No. E(W)83 SC 2-27 dated 9.9.1983.
24. No. E(LR)82 UTP/2 dated 6.2.1984.
25. No. E(W)78 SC 2-1 dated 17.09.1984
26. No. E(W)83 SC 2-27 dated 11.10.1984.
27. No. 79/W2/18/17 dated 7.12.1984.
28. No. E(W)81 SC 2-91 dated 28.12.1984/02.01.1985 (RBE 2/1985).
29. No. E(W)83 SC 2-27 dated 20.9.1985.
30. No. E(W)83 SC 2-24 dated 28.4.1987.
31. No. E(W)87 ED 1-5 dated 17.8.1987.
34. No. E(W)88 ED 1-12 Pt. I dated 5.7.1988. (RBE 149/1988)
35. No. E(W)88 ED 1-9 dated 5.7.1988. (RBE 150/1988)
36. No. E(W)83 SC 2-27 dated 13.9.1988. (RBE 203/1988)
37. No. E(W)84 SC 2-10 dated 19.9.1988
38. No. E(W)88 ED 1-9 dated 12.10.1988. (RBE 236/1988)
39. No. E(W)81 SC 2-91/Pt.I dated 18.10.1988. (RBE 240/1988)
40. No. E(W)83 SC 2-18 dated 28.11.1988 (RBE 263/1988)
41. No. E(W)89 RP 1-1/c dated 30.6.1989. (RBE 169/1989)
42. No. E(W)88 ED 1-12/Vol. A dated 5.7.89
43. No. E(W)88 ED 1-9 dated 17.8.1989.
44. No. E(W)89 ED 1-11 dated 17.11.1989.
45. No. E(W)88 ED 1-9 dated 14.2.1990
46. No. E(W)88 ED 1-9 dated 12.3.1990.
47. No. E(W)90 RP 1-1/C dated 17.9.1990. (RBE 145/1990)
48. No. 90-E(SCT)I/22/14 dated 12.11.1990. (RBE 195/1990)
49. No. E(W)57 C 52/12 dated 7.6.1957.
50. No. E(W)59 ED 1-31 dated 12.10.1959.
Subsequent Letters issued after issue of Master Circular
6. No. E(W)91 ED 1-9 dated 3.2.1992. (RBE 20/1992)
8. No. E(W)88 ED 1-12 (Vol. III) dated 13.7.1992. (RBE 111/1992)
9. No. E(W)92 ED 1-8 dated 24.8.1992. (RBE 139/1992)
10. No. E(W)92 SC 2-68 dated 12.1.1993. (RBE 2/1993)
11. No. E(W)89 ED 1-4 dated 12.3.1993.
ANNEXURE - A
EXPANSION OF EDUCATIONAL FACILITIES
I. Expansion/upgradation of Railway Schools
1. Academic year of the commencement of the proposal
2. Number of Railway employees residing in the colony
a. Date of opening of the school with Board's sanction No. and date;
b. Date of upgradation of school in past with Board sanction No. and date, if any.
4. Section-wise number of students in each class of the school may be indicated in the following proforma:
5. The details of teaching and non-teaching staff may be indicated in the following proforma:
6. Details of Educational facilities already available at the place under the managements of (i) Railway (ii) State/Central Govt. (iii) Local/Private Agencies may be indicated in the following proforma:
a. Class-wise number of children of Rly. employees who were refused admission both in Rly. as well as non-Rly schools during the last year
b. How such children of Rly. employees continued their studies further
8. Financial implications involved in the proposal
a. Recurring expenditure
b. Non-recurring expenditure towards
i. Construction of additional class rooms etc
ii. Provision of furniture, teaching aid etc
a. Whether the Railway Administration would muster suitable matching surrender of live posts equal to the cost of the posts of teaching/ non-teaching staff involved in the proposal.
b. If so, indicate the details of live posts being offered as matching surrender
a. Teacher pupil ratio
b. No. of periods per teacher per week prescribed by State Government.
c. Details of the yardstick prescribed by State Govt. for provision of teaching and non-teaching staff. (A copy of the State Education Department's rules may also be furnished).
a. The amount of grant-in-aid received by the school from the State Government during preceding year.
b. If no grant-in-aid was received, the detailed reasons therefor and steps taken by the Administration to receive the grant.
12. Reasons for inescapability of the proposal
13. Whether funds from the existing Budget allotment to meet the expenditure will be available for meeting the proposed recurring and non-recurring expenditure.
a. Whether this proposal was submitted to the Board in the past.
b. If so, a copy of Rly's earlier reference and number & date of the Board's communication thereon may be indicated.
15. Verbatim comments of FA&CAO
II. For upgrading of Railway High School to Higher Secondary (10+2) pattern, the following further information is also to be furnished.
i. whether State Government has introduced 10 + 2 pattern in their own schools;
ii. if so, whether State Government has agreed to recommend upgradation of Railway High School with matching grant;
iii. Yardstick for provision of Teaching and non-teaching staff prescribed by the State Education Department (A copy of the rules may also be furnished);
iv. The possibility of expansion within the same premises or resorting to double shift may also be examined and detailed comments offered.
NORMS FOR OPENING OF NEW KENDRIYA VIDYALAYAS IN CIVIL/ DEFENCE SECTOR.
OPENING OF CENTRAL SCHOOL IN CIVIL SECTOR IN RAILWAY COLONIES
(For Board's information and guidance)
1. Location of proposed new Kendriya Vidyalaya.
2. Number of Railway employees at the station (Group 'A' to 'D' to be indicated separately) in the following proforma:-
3. The details of Educational Facilities already available at the place under the Management of
b. State/Central Government &
may also furnished in the following proforma:-
4. Whether any Kendriya Vidyalaya is already functioning at the place. If so, the following details may be indicated:-
5. Details of the Railway ATP/Primary/Middle Schools, if any, at the station which could be closed down progressively on opening of the Kendriya Vidyalaya.
6. Narrative justification for setting up of Kendriya Vidyalaya
7. Details of Financial implication involved.
8. Verbatim comments of the FA&CAO
TERMS AND CONDITIONS FOR OPENING A KENDRIYA VIDYALAYA UNDER CIVIL / DEFENCE SECTOR
NOTE - Acceptance of terms and conditions by the sponsoring authority is a pre-condition to the opening of a Kendriya Vidyalaya in the Civil/Defence Sector. The sponsoring authority is required to submit in quadruplicate, the acceptance and confirmation of the terms and conditions.
a. The Sangathan does not take over an existing school.
b. The Sangathan opens a New Kendriya Vidyalaya of its own in accordance with its own approved pattern of education.
c. The Sangathan does not run KG or Pre-primary classes.
d. In no case will the Sangathan take the liability of appointing/absorbing any of an existing school staff in the service of the Sangathan. The existing staffs members are, however, free to apply in response to the advertisement for various categories of posts, issued by the Sangathan from time to time and compete with outsiders.
2. LAND AND BUILDING
A suitable piece of land measuring about 15 acres will have to be provided, free of cost or at nominal licence fee, for the construction of the permanent Vidyalaya building. The sponsoring authority will also provide suitable temporary accommodation, free of cost, or on nominal rent for running the school until the Sangathan is able to construct its own permanent Vidyalaya building on the land provided by the sponsoring authority out of the limited resources at its disposal. This period may be about 5-7 years after actual transfer of land to the Sangathan. A site plan of the land proposed to be provided may please be attached.
3. TEMPORARY ACCOMMODATION
To begin with at least 20 rooms roughly of the size of 6.1 m. x 7.3 m., 6.9m x 7.3m which can accommodate at least 40 students per section are required. This accommodation is necessary to initially open classes I to V with two section each and to provide for consequential expansion of the Vidyalaya during next 3 to 4 years, as also for Principal's room, staff room, library room, Vidyalaya Office and accommodation for other miscellaneous activities of the Vidyalaya. A sketch map of the accommodation indicating the sizes of the rooms, proposed to be given should be enclosed. Temporary accommodation once provided shall under no circumstances be withdrawn unless the Sangathan is satisfied with alternative arrangements made in this regard by the sponsoring authority or until the Sangathan is able to construct its own buildings.
4. RESIDENTIAL ACCOMMODATION
At least 50% residential accommodation will have to be provided by the sponsoring authority on priority basis on the same terms and conditions as applicable to their own staff of corresponding status. The total number of such residential units will need to be earmarked before the school is opened.
5. ADMISSION PRIORITIES
The following priorities have been laid down for admission to the Kendriya Vidyalayas in the Defence Civil Sectors:-
i. Children of transferable Central Govt. employees including Defence/CRPF/BSF Personnel in uniform and employees of All India services and Indian Foreign Service;
ii. Children of transferable employees of Autonomous Bodies and Public Sector Undertaking fully financed by Central Govt;
iii. Children of non-transferable Central Govt employees and Defence Personnel and
iv. Children of other floating population which includes civilian population desirous of joining the pattern of studies adopted in the Kendriya Vidyalayas
The above policy has been approved by the Govt. of India and no deviation from the aforesaid policy can be made.
NOTE :a) Subject to the child qualifying in the admission test and/or interview, within each priority category mentioned above the children of those employees who have had more transfers during the proceeding seven year shall get preference over the children of those who have had less number of transfers during this period. Those who have not had at least one transfer involving change of station during the preceding seven years shall not be treated as transferable. Transfer of less then 3 months duration/ Temporary Duty/Training Course/Attachment and Detachment in connection with Short term assignment elsewhere will not be treated as transfer for the purpose of admission. The admissions to the proposed Kendriya Vidyalaya will not therefore, be automatic, and the students will be administered an admission test and will be admitted to the class for which they are found fit and eligible.
b) The Kendriya Vidyalaya will strictly follow the instructions issued from time to time by the Kendriya Vidyalaya Sangathan, in regard to admission, fee structure, syllabus, medium or instruction, utilisation of Pupils Fund, Text-books, examination, promotion, norms for sanction of staff, teachers qualifications, their appointment, promotion, transfer etc.
The entire staff will be appointed by the Kendriya Vidyalaya Sangathan on the scales of pay and terms and conditions prescribed by it from time to time.
7. VIDYALAYA MANAGEMENT COMMITTEES:
The Vidyalaya Management Committee will be constituted in accordance with the pattern prescribed by the Sangathan as per proforma VMC: A/2B attached (Annexure-IV).
The school will get itself affiliated to the Central Board of Secondary Education, New Delhi at Appropriate time.
9. In the event of violation of the terms and conditions for running the Kendriya Vidyalaya by the sponsoring authority the Sangathan will have the right to close down the Kendriya Vidyalaya and examine the disposal of assets and liabilities in consultation with the Government of India.
10. Further, aforesaid terms and conditions are subject to modifications in the light of the directive of Government of India / Board of Governors decision taken from time to time.
The terms and conditions as referred to above are accepted and confirmed.
Signature of Sponsoring Authority with seal.
ANNEXURE - B/V
NEW KENDRIYA VIDYALAYAS OPENED
KENDRIYA VIDYALAYA SANGATHAN
NORMS FOR OPENING NEW KENDRIYA VIDYALAYA IN THE CAMPUSES OF PUBLIC SECTOR UNDERTAKING/INSTITUTIONS OF HIGHER LEARNING
Proposals are very often received from the Public Sector Undertaking for opening Kendriya Vidyala in their campuses. These proposals can be considered if, the following pre-requisites are satisfied and the concerned department agrees to abide by the standard terms and conditions given below:-
The Kendriya Vidyalayas are meant to serve the educational needs of the children of transferable employees so that their education may not be disrupted owing to change in their medium of instruction, consequent upon their parents' transfer from one linguistic region to another. Accordingly, the transferability condition is central to the opening of a Kendriya Vidyalaya. Keeping this in view, the pre-requisites which should be satisfied for opening a Kendriya Vidyalaya in the campus of Public Section Undertaking are given below:-
1. The public sector undertaking should have branches/ offices in different linguistic regions
2. The employees of the Department should be (de-facto) transferable from one branch office to another and to Headquarters.
3. When there is a concentration of at least 1000 employees of the Government of India Undertakings, and when there are at least 200 children (500 children in the case of big cities) willing to be enrolled in different classes of the proposed Kendriya Vidyalaya (Central School) to begin with.
4. No alternative educational facilities should be available at the station
II. CONDITIONS TO BE FULFILLED BY THE PUBLIC SECTOR UNDERTAKINGS /INSTITUTION OF HIGHER LEARNING;
1. The Public Sector Undertakings/Institution of Higher Learning shall bear all the recurring and non-recurring expenditure on the proposed Kendriya Vidyalaya
2. The Department shall provide free of cost, suitable land and building for housing the Vidyalaya.
3. The department shall provide, free of cost, land and building for the future development of the Vidyalaya.
4. The Department shall provide all equipment, free of cost, to the Vidyalaya.
5. The Department shall provide suitable residential accommodation to the teaching and non teaching staff on the same basis and at the same rates as prescribed by it for its own employees.
6. The proposed Kendriya Vidyalaya shall be administered and governed in accordance with the rules of the Sangathan, as amended from time to time.
7. The Sangathan shall not admit any liability towards the staff and students of any existing school running inside the campus of the Department.
8. The children and the employees of the Department will get first priority in matters of admission. However the children belonging to other eligible categories will be considered against seats available after accommodating the children of the employees of the Department.
P.S.: Not more than three Kendriya Vidyalayas in the campuses of Institutions of Higher Learning may be opened in an academic year.